Reimbursements
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      Submitting International Expenses for Reimbursement!

      Before incurring any business expenses, ensure you are authorized to do so by your supervisor and TCWGlobal.

       

      Note, some locations may utilize a separate expense tool based off the local country requirements. If you are unsure if you should be utilizing that expense tool or TCWGlobal’s reporting, please reach out to your Global Account Manager or hello@tcwglobal.com for guidance. 

      See below for step-by-step instructions. For a video tutorial, scroll to the bottom of this page!

      Step 1: Complete the International Expense Form       📄:

      • Use the International Expense Form to submit your experiences. Fill out all required fields - itemized receipts with a matching amount are required.
        • Tip: Name your receipts clearly for your supervisor to easily review (example: Expense Receipt 1, Expense Receipt 2, etc.)
      • If you are claiming driving km for reimbursement, include a screenshot of the route you took to show the distance (i.e. from Google or Apple Maps).
      • List the correct work email address of your supervisor, who will be responsible for approving your expense prior to you being reimbursed.
      • Note, if you need to submit more than 10 items, you will complete multiple forms.

      Converting Currencies? If your purchase is in a different currency than your local currency, follow the below: (video tutorial available at the end of this page)

      1. On the field expense incurred in local currency?, mark "no"
      2. On the field exchange rate, list the exchange rate from the foreign currency to your local currency 
        • Use "Charts" on xe.com to locate the exchange rate from the same day that the expense was incurred
      3. The form will calculate the amount of the expense in your local currency, based off the expense amount and exchange rate you provide

      Example: Converting a $5.00 USD coffee receipt to a worker's local currency, which in the example is Euro. The Fx on the date of purchase between USD and Euro is 0.8800. The form automatically converts the amount to local.


      Step 2: Submit Your Expense for Approval ✅:

      • Once the expense form is filled out, including all necessary receipts and/or other documentation, click Submit
      • The submission will route via email to your supervisor, yourself, and TCWGlobal’s International team. The email will include instructions for your supervisor to review/approve the expense. 👍

      Step 3: Get paid! 💰

      • Once approved by your supervisor, TCWGlobal have the expense processed on an upcoming check. If the submission/approval comes through after the cut off date date per your country’s pay cycle, it’ll be included in the following paycheck.

      Tips to Ensure Timely Reimbursement:

      We want you to get paid timely. Here are tips to help ensure that happens: 😊

      • Only incur expenses if you are approved to – if unsure, check with your supervisor.
      • Submit expenses within 30 days of the original purchase. Expenses received/approved late may be reimbursed in the following pay cycle.
      • Attach all receipts or documentation to the Expense Form link above. TCWGlobal cannot open files shared via Google Drive due to digital privacy restrictions.
      • Complete the report accurately. Missing or inaccurate information will delay approval and processing.

      Video Tutorials: 📽️

      Simple How-To: Expenses incurred in your local currency

       

      Additional How-To: Expenses incurred in another currency (exchange rate required)

       

      If you have any questions or need help, please email us at hello@tcwglobal.com or call 1-858-810-3000 and our team will be happy to assist you!