If you’re looking to expand your workforce internationally, you’re in the right place! This article offers an overview of how to create a smooth onboarding experience for you and your candidates, along with FAQs about international onboarding.
Pre-Requisites for Onboarding:
Before sending an offer to your candidate, TCWGlobal will help ensure the following two items are in place:
- Country Specific Addendum: Each country has unique laws and regulations, necessitating a specific addendum before extending offers. Your TCWGlobal Support Team will assist in establishing any required addendums.
- We recommend reviewing our Country Hiring Guides, which provide you with further information about the countries around the globe 🌍
- Candidate’s Quote: Since most countries have varying costs per engagement, we'll customize a quote in the local currency so you can see the breakdowns - Check out this article here for a guide on quotes. You can submit your quote requests here.
- Our team will work on this for you and check if you need a country addendum in the meantime.
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- Where TCWGlobal has a standard mark-up (Australia, Canada, Puerto Rico, New Zealand, and the United Kingdom), a custom quote is not required. Once you have the signed country addendum, you can proceed directly to onboarding your worker.
International Onboarding:
- After any addendums and quotes are signed, submit the International Worker Onboarding Requisition form here!
- If the requisition’s salary does not match the signed quote, a new quote will be required.
- Your TCWGlobal team will reach out to the worker with a Letter of Intent to Hire – this is a general letter to quickly confirm they are interested in moving forward.
- Once the letter is signed by the worker, our local country teams draft the Employment Contract
- A draft of the employment contract is sent for your review as well before it’s provided to the candidate. This way, you can ask any questions upfront.
- If a background check is requested, keep in mind that requirements may vary depending on the country's regulations.
- During this entire process, TCWGlobal will provide you with updates and ensure all necessary details are obtained for the onboarding!
- Since countries outside of the US have various requirements & specifics, require review of formal contracts, etc. onboardings usually take 2-3 weeks. Check out the FAQs below for items that can impact onboarding speed.
- Once the onboarding is complete, TCWGlobal will notify you as soon as possible so that your worker(s) can begin. 🎉
As always, if you need any further assistance during an onboarding or are unsure of what is required – please contact your Global Account Manager or hello@tcwglobal.com.We’re here to assist! 👍
FAQs with International Onboarding
- Why is it required to list the pay rate in the local currency, rather than USD?
- It’s best to provide payment information in the worker's local currency, as this reflects their actual pay and helps clients budget effectively, considering daily fluctuations in foreign exchange rates.
- It says onboarding typically takes 2-3 weeks. Why might it take longer?
- While we always work hard to move the process along quickly, the following scenarios can extend the timeline:
- Workers negotiating terms of their employment contract
- Workers needing to obtain work authorization in the country
- Redlines of the country addendum, employment contract, etc. between parties
- Certain nuances in more remote locations that may limit digital delivery of documents
- While we always work hard to move the process along quickly, the following scenarios can extend the timeline:
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- Whenever possible, TCWGlobal will keep you informed on the expected length to onboard a worker.
- It’s my first-time onboarding someone internationally. How can we best ensure it goes smoothly?
- TCWGlobal understands that international employment can be both exciting and challenging. By following the outlined steps, you can ensure a smooth onboarding experience. We are also available to guide your team through the process and address any questions.